Please note that this is initially a 12 month fixed term contract.
The role of the Document Controller is to provide a consistent and timeous service to contract teams by ensuring that project information / documentation is captured within the corporate Electronic Document Management System (EDMS) for ease of retrieval by site teams.
·Ensure company Document Control Procedures are adhered too, ensuring design documentation has been uploaded to the Viewpoint system in line with the BS: 1192
·Create and ensure all registers are up to date and completed correctly prior to internal and external auditing
·Ensure that change control of revision status is recorded, easily traceable and identified.
·Ensure that latest revision of live design documentation is available and distributed to relevant discipline role
·Ensure all design information is controlled and maintained in a methodical manner and issued within set time scales
·Support the Project Team with the workflow process, RDD, RFI and Change Control within Viewpoint For Projects.
·Support the Commercial and Design Managers with linking information to virtual containers within Viewpoint For Projects.
·Support the Site Team with Field View administration (create packages, set up FVVfP distribution)
·Invite internal and external users to Viewpoint For Projects when required
·Create workspace for external users
·Manage distribution groups
·Add and configure containers within Viewpoint For Projects template where applicable
·Create matrix / notification transmittals when required
·Generate reports when required
·Audit regularly to ensure compliance with the BMS
·Ensure design documentation is filed consistently within Viewpoint For Projects
·Viewpoint Champion for project team, supporting users when required
·Print / organise print service for drawings when required
·Liaise with Design and Site teams regarding Handover information / documentation
·In order to prevent obsolete/superseded documentation being used, ensure suitable reference is highlighted to documentation. i.e. Stamped ‘Scanned to Viewpoint For Projects’
·Report to Project Management Team on progress monthly
Experience and Qualifications:
·Knowledge and understanding of the document control process at operational level is vital
·Knowledge and experience of using Viewpoint For Projects at operational level is essential
·Knowledge and experience of using Field View beneficial
·IT literate and a good understanding of computer software
·Ability to prioritise workload when managing multiple contracts / tasks
·Ability to work accurately under pressure to meet project targets
·Great attention to detail
·Any other reasonable tasks as directed by your line manager
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.