Document Controller

Job Title:
Document Controller – Part Time

Start Date:
ASAP

End Date:
Minimum 6 months

Hours per Week:
24 (minimum 3 days per week)

Expenses:
Yes, if required to travel to other office/client/site locations away from base office

Role Overview

We are seeking an experienced Document Controller to join our team on a part-time basis. The successful candidate will be responsible for managing company documents and project deliverables, ensuring accuracy, quality, and integrity across all stages of the project lifecycle.

Key Responsibilities

• Control the numbering, filing, sorting, and retrieval of electronically stored documentation produced by project teams

• Ensure identification of documents and compliance with standard templates and formats

• Perform quality and compliance checks on all documentation prior to issue

• Register and maintain documents in Electronic Document Management Systems (EDMS)

• Maintain document registers and trackers to support project reporting

• Ensure external engineering contractors comply with standards, procedures, work instructions, and specifications

• Liaise with project teams and external stakeholders to distribute project information efficiently

• Prepare ad-hoc project reports as required

• Manage project files from initiation through to close-out

• Oversee the transmittal of information between company, contractors, and other organisations, ensuring database/log entries are updated for tracking

• Provide administrative support and undertake document control training as required

Skills & Experience Required

• Minimum 2 years’ experience in document control and records management

• Strong knowledge of document control processes and best practices

• Systematic, organised, and able to work under pressure

• Confident communicator, both written and verbal

• Proficient in MS Office applications (Excel, Word, PowerPoint, Teams, SharePoint)

• Experience with all four EDMS systems: ProjectWise, Business Collaborator, BIM360, and A-Site

• Adaptable and able to manage change effectively

• Strong attention to detail and ability to multitask

• Highly organised, with the ability to work independently and as part of a team

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.