Document Control / Office Manager / Commercial Assistant – Sutton

My client, a small M&E Building Services business are currently looking to recruit someone to join their business to assist with all elements of document control, administration and commercial support.

You will work closely with the business directors to be on top of tenders, current projects and old projects to ensure documentation are up to date. You will be the go to person and assist with any area required to support the administration within the business, to assist the project team to deliver their projects smoothly.

This will suit someone who has worked in the construction sector for a number of years, is confident to work on their own rather than alongside other admin and document control support and for someone who wants to be a “right hand individual” to the directors, having a huge involvement in the running of the business.

Initially you will be expected to be based in their Sutton office, Monday to Friday. You will be trained in their business, processes and expectations and once settled there will be scope to work flexible hours, and hybrid working.

Ideal candidates will live in the Sutton area and be experienced enough to hit the ground running

Varied experience across general document control, administration and tenders PQQs, commercial would be ideal.

Salary is up to £40,000 depending on experience.

Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Maintaining training register with employees competencies and check for out of date, refresher requirements
  • Manage document control systems, ensuring accurate storage and organisation of project documentation.
  • Oversee health and safety documentation, including method statements and toolbox talks.
  • Assist in procurement of materials and plant equipment, tracking deliveries and collections.
  • Support the Business Development team in the creation and preparation of bids and proposal
  • Processing, tracking and storage of sub-contract documentation (authorisation forms / executed sub-contracts / Variation Forms / Final Account Statements)
  • Processing of subcontractor retention releases.

Candidate expectations

  • Office based in Sutton. Parking available on site, or walking distance from Sutton station
  • Must have previous experience in the rail, or civil engineering sectors
  • Must be an experience document controller, administrator
  • Must be able to work as the sole admin / document control support

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Training Administrator – 6 month FTC – Ipswich

Currently working with a leading contractor who have been awarded a highways maintenance scheme based in Suffolk. They are responsible for providing highways maintenance in the region. My client are currently in need of a Training Administrator to join the business on a 6 month FTC basis as maternity cover.

As a Training coordinator you will oversee booking and coordinating training for all employees / contractors working on the project

You will be based in an office in Ipswich.

Role and Responsibilities

  • Coordinate training events for the project team
  • Book Training Rooms for training to take place in
  • Print and prepare course material ready to hand out to training participants
  • Book and coordinate plant and material, to ensure accessibility of these for training events
  • Track training costs and report on these monthly
  • Regular meetings with project team to identify training requirements
  • Update training programmes and manuals
  • Occasionally visit other depots / sites In the region to supper with their requirements
  • General administration support
Benefits
  • Salary paying £25,000 – £30,000 (depending on experience)
  • Package: 28 days + bank holidays, employee discount and reward perks, cycle to work option, pension scheme

Candidate requirements

  • Proficient user of IT systems – Microsoft packages
  • Previous training administration/co-ordination experience is desirable.
  • Excellent work ethic
  • Previous construction / civil engineering experience is ideal
  • Administrative experience is essential

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Training Administrator – 12 month FTC – Ipswich

Currently working with a leading contractor who have been awarded a highways maintenance scheme based in Suffolk. They are responsible for providing highways maintenance in the region. My client are currently in need of a Training Administrator to join the business on a 9 to 12 month FTC basis as maternity cover.

As a Training coordinator you will oversee booking and coordinating training for all employees / contractors working on the project

You will be based in an office in Ipswich.

Role and Responsibilities

  • Coordinate training events for the project team
  • Book Training Rooms for training to take place in
  • Print and prepare course material ready to hand out to training participants
  • Book and coordinate plant and material, to ensure accessibility of these for training events
  • Track training costs and report on these monthly
  • Regular meetings with project team to identify training requirements
  • Update training programmes and manuals
  • Occasionally visit other depots / sites In the region to supper with their requirements
  • General administration support
Benefits
  • Salary paying £25,000 – £35,000 (depending on experience)
  • Package: 28 days + bank holidays, employee discount and reward perks, cycle to work option, pension scheme

Candidate requirements

  • Proficient user of IT systems – Microsoft packages
  • Previous training administration/co-ordination experience is desirable.
  • Excellent work ethic
  • Previous construction / civil engineering experience is ideal
  • Administrative experience is essential

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Administrator – Central London

I am working with a client, a large construction who are currently in need of a freelance administrator to join them in their Central London head office.

This is a freelance for 2 to 3 months, start ASAP. Interviews to take place w/c 26th Feb.

Rate will vary from £15-18ph LTD / Umbrella

Hours are 8am to 5pm

You will be based in a Head Office location, walking distance from local tube and train stations.

Successful candidates must be a proficient / excellent user of Excel and Microsoft packages.

Role and responsibilities

  • Cleansing data on excel – using pivot tables and V-look ups
  • Booking training
  • Diary management
  • Checking and updating certificates and employee qualifications on portals
  • Uploading documents and learning material onto their internal training programmes

This is a general administration role but you must be a very confident user of Excel and IT packages

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Document Controller / Administrator – Aconex – Immediate Start

Please only apply if you can start on site w/c 19th February. The client needs someone ASAP so only apply if this suits your availability. Thank you!

You must also have aconex experience for this role.

I am working with my client, a specialist engineering business, who are recruiting for a permanent document controller / site administrator to join one of their large projects in Central London.

You will be the first point of contact on the project for all matters relating to document control and administration. You will work closely with the project team including the project manager but will also liaise with other parts of the business including HR and Finance.

This is a freelance position to start ASAP. Candidates must be able to start from Monday 19th Feb.

Rate is £15-19ph LTD / Umbrella depending on experience.

Role and Responsibilities

  • Assist the project team with general administrative duties which could include support for resource management, health and safety, commercial & procurement.
  • Uploading and downloading all documents onto Aconex and ensuring the document management systems are kept up to date
  • Upload method statements and tool box talks as required
  • Procurement of plant, equipment and materials. Track deliveries and collections.
  • Track, manage and collate timesheets
  • Order stationery and equipment for the office
  • Arrange meetings and refreshments for the team
  • Prepare meetings and documents that the team may require

Candidate requirements

  • Previous experience working in the construction and/or civil engineering sector
  • Experience using Aconex document control system
  • Ability to work on your own – as a sole admin / document controller on a project
  • Great attention to detail
  • Ability to work in a team, be organised and take on duties as requested

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Document Controller / Administrator – Aconex

I am working with my client, a specialist engineering business, who are recruiting for a permanent document controller / site administrator to join one of their large projects in Central London.

You will be the first point of contact on the project for all matters relating to document control and administration. You will work closely with the project team including the project manager but will also liaise with other parts of the business including HR and Finance.

This is a permanent position to start ASAP. Candidates on 1 month notice will be considered.

The salary is £35,000 to £38,000 + travel expenses depending on experience

Role and Responsibilities

  • Assist the project team with general administrative duties which could include support for resource management, health and safety, commercial & procurement.
  • Uploading and downloading all documents onto Aconex and ensuring the document management systems are kept up to date
  • Upload method statements and tool box talks as required
  • Procurement of plant, equipment and materials. Track deliveries and collections.
  • Track, manage and collate timesheets
  • Order stationery and equipment for the office
  • Arrange meetings and refreshments for the team
  • Prepare meetings and documents that the team may require

Candidate requirements

  • Previous experience working in the construction and/or civil engineering sector
  • Experience using Aconex document control system
  • Ability to work on your own – as a sole admin / document controller on a project
  • Great attention to detail
  • Ability to work in a team, be organised and take on duties as requested

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Permit Coordinator – Ipswich

I am currently working with a busy client to recruit for a permit coordinator for their busy highways project. You will be in their Ipswich office supporting the project team with all their permit administration requirements.

This is a freelance, on going opportunity, paying £15-£20ph LTD

You must be able to get to Ipswich, Monday to Friday, full time in the office

Key Responsibilities:

  • Reporting on permanence associated with permitting and licensing
  • Putting applications together for permits and licence
  • Completing compliance with start and stop notices
  • Complete internal audit inspections across different sites
  • Put together training programmes for those who need support understanding process of applying for permits and licences in the highways sector
  • Application of permits for traffic management
  • Manage enquiries and complaints from the public and other stakeholders involved in highways projects
  • Process street works permits in a timely fashion

Candidate requirements:

  • Previous experience in highways is ideal
  • Understanding of the Traffic Management Act (Street works Noticing)
  • Technically proficient – Experience using Street Manager, PowerBI and Asta Power Project systems
  • Good attention to detail
  • Organisation is key
  • Must be able to work in a team and communicate with various people at all levels

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Site Administrator / Document Controller

Site Administrator / Document Controller required to join our client, a high profile and large civil engineering business working on a number of M&E projects around Central London.

You will be based on one of their Central London sites as the projects first point of contact for admin and document control on site.

Hours are 8am to 5pm Monday to Friday. Fully site based role with no option of hybrid or remote working.

You will report to the project manager on site but have support from the document control manager when required.

Candidates will be working on an M&E project, and experience within M&E is advantageous.

Role is paying £16-20ph LTD depending on experience.

Role and Responsibilities:

  • General Office Admin – booking travel and accommodation
  • Day to day management of working documentation including emails, document transmittal notes, inductions, diary, meeting minutes, drawings register etc.
  • Interface with Clients/Contractors
  • Keeping Construction Site Health & Safety Inspection & Other Records up to date
  • Upload and download documentation on to company document control system, in accordance with company requirements and Document Control Procedures
  • Comply with all Document Control procedures
  • Ensure that subcontractors, consultants and suppliers comply with the Document Control procedures on the DC system
  • Assist in archiving and recording documentation at project completion
  • Process a backlog of documents and ensure they are updated as required
  • Maintain KPI measures for the performance of Document Control on the project
  • Validate and check all incoming and outgoing documents
  • Prepare reports on workflows, TSq, RFIs and sample submissions
  • Set up new starters on site onto the document control systems
  • First point of contact for any document control requirements on site
  • Perform audits whilst effectively following the standard operating procedures when submitting documents to tight deadlines.

Candidate Requirements:

  • Experience using several document control systems
  • Experience working in the rail and/or civil engineering sector
  • Efficient use of Microsoft Office Packages

Benefits:

  • Up to £20ph LTD

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Street Works Coordinator / Scheduler

I am currently working with a busy client to recruit for a street works Coordinator / Scheduler on a newly awarded highways project in the Suffolk region. Joining this busy client brings an excellent opportunity to learn and progress within the business.

As a works coordinator / scheduler you will be responsible for ensuring that works are scheduled, planned and coordinated effectively, working closely with the project team.

This is a permanent opportunity paying up to £35,000 plus package.

Key Responsibilities:

  • General administrative support
  • Coordinate emergency works that are called in and organise / dispatch required engineers to site with the correct time frame
  • Add all job details to the internal system to manage
  • Handover all job details to out of hours / emergency teams on call
  • Ensure all works are planned and coordinated effectively on the internal system
  • Liaise with the delivery teams to update with progress.
  • Create Street works permits as required.
  • Upload works orders to internal system
  • Liaise with Depot delivery teams to ensure programmes remain up to date.
  • Escalate programme delays to the Area Managers and Supervisors to minimise issues with timing and delivery.
  • Provide technical support to the project team when required

Candidate Requirements

  • Knowledge of street work permitting / noticing
  • Previous experience working on highways experience
  • Construction experience in a similar contractor is idea
  • Proficient user of various IT systems – Microsoft package

Salary and benefits

  • Up to £35,000 salary (depending on experience)
  • 28 days holiday plus bank holiday
  • Pension scheme
  • Perk box – cycle to work, discounts at selected retailers
  • Career opportunities
  • Holiday purchase / salary sacrifice scheme

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Training Administrator – 12 month FTC – Ipswich

Currently working with a leading contractor who have been awarded a highways maintenance scheme based in Suffolk. They are responsible for providing highways maintenance in the region. My client are currently in need of a Training Administrator to join the business on a 9 to 12 month FTC basis as maternity cover.

As a Training coordinator you will oversee booking and coordinating training for all employees / contractors working on the project

You will be based in an office in Ipswich.

Role and Responsibilities

  • Coordinate training events for the project team
  • Book Training Rooms for training to take place in
  • Print and prepare course material ready to hand out to training participants
  • Book and coordinate plant and material, to ensure accessibility of these for training events
  • Track training costs and report on these monthly
  • Regular meetings with project team to identify training requirements
  • Update training programmes and manuals
  • Occasionally visit other depots / sites In the region to supper with their requirements
  • General administration support
Benefits
  • Salary paying £25,000 – £35,000 (depending on experience)
  • Package: 28 days + bank holidays, employee discount and reward perks, cycle to work option, pension scheme

Candidate requirements

  • Proficient user of IT systems – Microsoft packages
  • Previous training administration/co-ordination experience is desirable.
  • Excellent work ethic
  • Previous construction / civil engineering experience is ideal
  • Administrative experience is essential

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Receptionist – 1 Week holiday cover

Receptionist required for a busy engineering business, based in their Maidenhead Office.

This is a holiday cover role – from 16th Feb to 23rd Feb 2024

You will have a handover and training on Friday 16th Feb, and provide reception cover on 19th to 23rd February 2024.

The role is paying £12ph PAYE. Working hours are 8am to 5pm and 9am to 6pm. You will work these shifts on alternate days.

To be considered for the role you must have previous reception experience and be available on these days! Please do not apply if you have other commitments for these given dates.

Role and Responsibilities

  • Front of house and first point of contact for all visitors
  • Managing the signing in and out register
  • Greeting all new visitors and referring to relevant staff members in the office
  • Managing meeting room bookings
  • Sending invitations and bulletins to the office
  • Dealing with ad hoc queries as required on the phone and emails

Candidate Requirements

  • Previous experience as front of house / reception
  • Ability to use new computer systems
  • Previous administrative experience is beneficial
  • Commitment to the role – 1 week holiday cover

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Document Controller – Swindon – Hybrid

I am currently working with a leading civil engineering organisation working across a multi-million pound framework to deliver a number of renewal and enhancement projects in the next 5-10 years. The scope of projects is completely varied and as a document controller working for this busy contractor, no day will be the same. You will work within a document control team across a number of projects. Works will include building renewals, platform structures upgrades, car park builds, subway builds as well as a number of station rebuilding and upgrades.

This is a hybrid role to be based 2 days in the main office in Swindon and 3 days from home.

This document control role offers a fantastic opportunity to progress a career and to serve as a long lasting team member, seeing these projects to the end with nearly 10 years of work left on this particular project.

The role is paying £35,000 – £50,000 plus package

Candidates will ideally have ProjectWise and/or Sharepoint document control experience.

Role and Responsibilities

  • Oversee the efficient management of documents and ensuring information is kept accurate
  • Support the management and improvement of the information management systems, processes, procedure
  • Establish and maintain strong relationships with internal and external project teams (clients, sub contractors, other stakeholders)
  • maintaining registers and conducting quality audits on document flows.
  • Provide training on the document control systems to new users / new starters
  • Implement and maintain document control systems, mainly Bentley ProjectWise
  • Act as an administrator / super user for Sharepoint, to ensure information is shared internally and externally quickly and efficiently

Candidate Requirements

  • Previous experience in document control systems – ProjectWise and Sharepoint
  • Proficient in Microsoft products like Word, Excel and PowerPoint
  • Ability to work in a team
  • Commitment to working with flexibility. Working from home and in the office

Salary and Benefits

  • £35,000 – £50,000 depending on experience
  • Company car or car allowance
  • 26 days holiday plus Bank Holidays
  • Pension
  • Hybrid working
  • Additional attractive benefits

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Site administrator – MUST have to go through BPSS Clearance.

Site administrator required for a large civil engineering firm, whose currently working on an exciting and long term project in Reading. This is a 2 year contract role to start ASAP.

As a site administrator you will join the engineering team and support with all administrative duties and document control too.

This is a full time role, based on site in Reading. Working hours are 8am to 6pm. Full time on site Monday to Friday.

Parking available on site

Rate is £160 – £200 a day PAYE

Role and Responsibilities

  • Maintaining document registers on Sharepoint to ensure records are updated in a timely manner

  • Arrange meetings and refreshments as needed

  • Take minutes in meetings and send round minutes

  • Supporting technical admin checks (e.g. checking document revision status)

Candidate Expectations

  • Must have BPSS Clearance

  • Must be able to work on site Full time
  • Good attention to detail
  • Previous experience working in administration, preferable in construction / similar sector
  • IT Literate and able to learn new systems / software
  • Previous experience working in document control

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

HR administrator – Contract – Maidenhead

A well established, large and leading civil engineering contractor are currently recruiting for an HR Administrator to join their HR team, due to an increased workload. This is a contract role for 3 months, however has scope to be extended.

This is a hybrid role. 3 days in the office working 9am to 5pm, Monday, Tuesday and Thursday. 2 days at home working 9am to 5pm. 1 hour lunch break.

Office is based in Maidenhead. Parking available on site.

Rate is £15ph PAYE

As an HR Administrator, it is paramount that you have at least two years of HR experience to be considered as you will be required to hit the ground running. Training is provided.

Key Role & Responsibilities

  • First point of contact to employees and managers for Employee Relation issues
  • Update, as required, all employment correspondence onto relevant systems
  • Record and maintain accurate information on the company’s HR system
  • Process new starer documents (including right to work, payroll details, pre-placement screening documents)
  • Issue new starter documents (offer letters, start details, benefits leaflets, contracts)
  • Manage “off boarding” process for leavers and their hiring managers
  • Complete references for new starters
  • Update contracts in line with changes (promotions, pay changes, hours updated)
  • Updating HR policies as needed
  • Liaise with colleagues to ensure payroll queries are dealt with efficiently for employees

Candidate Requirements

  • Experience in HR Admin – essential
  • Experience in a payroll function – desirable
  • Strong written and verbal communication skills
  • Team player
  • Must be able to work in office 9am to 5pm on given days

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Project Administrator – Northumberland – 6 months

I am currently working closely with a leading civil engineering business, who operate across the UK and Ireland, to recruit for a Project Administrator to join their business, to work on a site based in Northumberland. The project has not yet started and is due to start imminently. This is a 6 month contract up until the end of the project in June / July 2024. This is an exciting opportunity for someone to join the team from the start of the project and to see it through to the end.

Interviews will take place asap, with a start immediately after. Ideally candidates will be immediately available or on a weeks notice.

You must be able to drive and have a valid driving licence. You will not be considered if not, due to the site location not being near transport links.

As a project administrator you will be managing one project and be the main and primary contact for all administration on site. You will work closely with the main construction project team, reporting to the project manager but will also liaise with other sub contractors, clients, suppliers and head office team when required. You will provide admin support but also be supporting with payroll duties too.

You will receive one week of training before starting your new role on site.

Main hours are 8am to 5pm however flexible working is available to suit around early/ later starts and finishes. However you must be based on site Monday to Friday and no working from home is available.

Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Assisting the Project Team with charity events
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction sector is beneficial
  • Full driving licence. Access to a car and ability to drive to site daily. Essential!
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems

Benefits:

  • £25,000 + travel to site
  • 26 days holiday + Bank Holidays
  • Opportunities to receive on the job training
  • Flexible working hours – 40 hours a week.
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Health care, Dental Care, Life Assurance, Retail cash back discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Site Administrator – Glasgow – Permanent

I am currently working closely with a leading civil engineering business, who operate across the UK and Ireland, to recruit for a Site Administrator to join their business, to work on a site based in Glasgow. Site location to be confirmed. The project has not yet started and is due to start in Feb 2024. This is an exciting opportunity for someone to join the team from the start of the project, in Feb time.

Interviews will take place in the coming weeks, with a start expected in Feb 2024.

You must be able to drive and have a valid driving licence and access to a car. You will not be considered if not.

As a site administrator you will be managing one project and be the main and primary contact for all administration on site. You will work closely with the main construction project team, reporting to the project manager but will also liaise with other sub contractors, clients, suppliers and head office team when required. You will provide admin support but also be supporting with payroll duties too.

You will receive one week of training in Glasgow before moving to a site in Glasgow region.

Main hours are 8am to 5pm however flexible working is available to suit around early/ later starts and finishes. However you must be based on site Monday to Friday and no working from home is available.

Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Assisting the Project Team with charity events
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction sector is beneficial
  • Full driving licence. Access to a car and ability to drive to site daily.
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems

Benefits:

  • £26,000 – £28,000 + travel to site
  • 26 days holiday + Bank Holidays
  • Opportunities to progress and receive on the job training
  • Flexible working hours – 40 hours a week.
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Health care, Dental Care, Life Assurance, Retail cash back discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

IT Support Assistant – London – Freelance – Start ASAP. Up to 6 month contract
IT Support Assistant required to join an international and multidisciplinary engineering and design consultancy, who are currently working on a number of major projects including HS2 rail and Hinkley Point C Nuclear power Stations. As a business my client, specialises in bridges, highways, ports, rail systems and tunnelling projects and work internationally.
As an IT Support Assistant, you will be based out of their Main Office in Central London, however occasional travel to their various site offices or client offices to support staff there might be required.
You will support the business which consists of around 160 employees in the UK and Australia with all IT Support queries.
This is a freelance position for 3-6 months, however duration of contract is due to be confirmed. Candidates will ideally start in January.
Rate is £12-15ph PAYE or £15-18ph Umbrella depending on experience.
You must have previous experience in engineering / construction to be considered.
As an IT Support Assistant, you will be the first point of contact to resolve issues for the company consisting of Civil Engineers and Administration support staff.
Duties & Responsibilities
  • Provide first line support for IT users across the business
  • Provide diagnosis support and assistance to individual users of desktops, laptops, mobile devices, printers and peripheral equipment
  • Building and imaging new computers for deployment
  • Installation/updating of technical software
  • Aid with new joiner and leaver IT process and provide IT Inductions
  • Assisting with recovery of data
  • Assist with backups, cleaning and re-configuring of returned PCs and laptops
  • Provide support for staff producing presentations, video conferences and telephone conferences
  • Escalate issues or concerns to the IT Manager as necessary
  • Observe and maintain Company Health and Safety Policy across all activities
  • Undertake other reasonable duties as requested by the IT Manager

Candidate Requirements

  • Substantial experience of providing first line, hands on IT support in person, on the phone, using TeamViewer and Teams for Business
  • Fault investigation and diagnosis
  • Basic hardware testing and maintenance
  • Configuration, upgrade and support of software & hardware: desktops, notebooks, printers
  • Using Acronis Imaging Software
  • Amending/setting up file/folder security
  • Working knowledge of Microsoft Teams in a support environment
  • Systems Experience: – Microsoft Office 365, Fortigate VPN & Firewalls, Wireless networking

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Project Coordinator – Freelance – Remote working

I am working closely with a small and specialist Telecoms Company, specialising in Consultancy, Design, Installation and Testing & Commissioning services. As a business they don’t have a main office space as they are often travelling across the UK with sites in Cornwall, Bletchley and North East. My client predominantly work across minor works to major station upgrades, including supporting the construction of new infrastructure.

Currently the business is dealing with a lot of reactive maintenance works, and so they are in need of a project coordinator to manage the reactive maintenance work and to assist with the administration relating to these works. This will allow the PMs / directors to focus on work winning and delivery by delegating the administrative side to the project coordinator. You will be their right hand person, a go-to coordinator who will be willing and able to assist with varied duties.

This is a 6 month contract, with potential scope to be extended, depending on scope of work / projects that the business have.

Working hours are flexible and to be agreed with the client, Monday to Friday.

You will be based from home – remote working.

Rate depends on experience and will vary between £20-£25ph.

Role and Responsibilities

  • Monitor the online portal used by clients who raise faults, issues and queries
  • Liaise with Project Manager to identify works
  • Dealing with reactive maintenance
  • Submit charges to the client via the portal
  • Upload briefings, task briefings, tool box talks to their online system
  • General PA duties to the two directors
  • Booking meetings, travel and accommodation as needed
  • Typing out tenders for various clients
  • Billing materials
  • Send out quote requests to clients, suppliers
  • General admin support as needed
Benefits for you
  • Rate paying £20-25ph LTD
  • Working from home. No office working
  • Flexible working hours
  • Varied role. No day is the same. Scope to learn and progress
  • No micromanagement

Candidate Requirements

  • You must be self motivating and be able to take responsibility for managing your own work and time
  • Flexible working. Ability to take anything thrown at you
  • A desire to grow, learn and progress. There is scope to progress into Project Management / Planning / tendering
  • Positive attitude and good interpersonal skills
  • Team player with the ability to work autonomously in a demanding environment
  • Strong numeracy skills a must

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Commercial Assistant

Advance TRS is delighted to be working with a client on one of the most significant rail projects in North of England. My client is working on a project, whose scope of work is to transform the rail route of East of Leeds to allow for faster, cleaner and comfier travel on the railways.

You will be based out of project offices near South Milford, Leeds however this role will require travelling across several sites between Leeds and York. You will need to drive, have a car and a full UK Driving licence. Due to the location of some of the sites, driving will be the most convenient mode of transport. With another 4 years left on the project, this opportunity provides scope for growth, training and development with the ability to progress over the years to come.

This is a permanent position, based on site Monday to Friday. Unfortunately due to the nature of the role, requiring frequent travel, hybrid working is not available.

As a commercial assistant in this busy role, you will provide administrative support to the commercial team of the project and occasionally support the widen project delivery team.

Role and Responsibilities

  • Support the management of subcontract payments, contracts, applications for payment, and timesheets
  • Collate daily and weekly data for labour, plant, and material
  • Produce month-end data to support turnover and cost transactions for reporting purposes.
  • Assist in the production of Project Reviews.
  • Prepare subcontract final account certificates.
  • Input hours into the tracker from timesheets, rosters, and sign-in sheets.
  • Process applications for payment and certificates on COINS system.
  • Assist in preparing journals and KPI hours reports for the Commercial Team.
  • Address any queries relating to cost, invoices or or allocation.

Candidate Requirements

  • Previous experience of providing administration support to a commercial/finance team is an essential requirement for this role.
  • Previous experience of working in the construction / civil engineering sector is ideal
  • Willingness to work with flexibility. Travel is required so no day is the same.
  • Excellent attention to detail
  • Experience dealing with large amounts of data and reports

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Project Administrator – Glasgow – Permanent

I am currently working closely with a leading civil engineering business, who operate across the UK and Ireland, to recruit for a Project Administrator to join their business, to work on a site based in Glasgow. The project has not yet started and is due to start in Jan / Feb 2024. This is an exciting opportunity for someone to join the team from the start of the project.

Interviews will take place in January.

You must be able to drive and have a valid driving licence. You will not be considered if not.

As a project administrator you will be managing one project and be the main and primary contact for all administration on site. You will work closely with the main construction project team, reporting to the project manager but will also liaise with other sub contractors, clients, suppliers and head office team when required. You will provide admin support but also be supporting with payroll duties too.

You will receive one week of training before starting your new role on site.

Main hours are 8am to 5pm however flexible working is available to suit around early/ later starts and finishes. However you must be based on site Monday to Friday and no working from home is available.

Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Assisting the Project Team with charity events
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction sector is beneficial
  • Full driving licence. Access to a car and ability to drive to site daily.
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems

Benefits:

  • £25,000 – £30,000 + travel to site
  • 26 days holiday + Bank Holidays
  • Opportunities to progress and receive on the job training
  • Flexible working hours – 40 hours a week.
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Health care, Dental Care, Life Assurance, Retail cash back discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Document Controller – Aconex

Document Controller (Aconex) required to join our client, a high profile and large specialist engineering business. My client works as a tier one main contractor on up to £100m value projects in London and surrounding area. Scope of works vary from demolition, piling and structures.

As a document controller you will be joining an established project in Central London. You will be the sole document controller on site, focusing on the documentation but also supporting with all administrative duties as required.

This is a permanent role paying up to £40,000 depending on level of experience.

Candidates must have aconex experience.

Candidates must have document control and administrative / secretarial experience and be willing to work on a dual role on site.

Hours are 8am to 6pm Monday to Friday. No hybrid or remote working available. Due to the nature of the role you will nbe required to be on site every day.

Salary is up to £40,000 depending on experience.

Ideal candidates will start in January. One month notice will be considered.

Role and Responsibilities:

  • General Office Admin – booking travel and accommodation
  • Day to day management of working documentation including emails, document transmittal notes, inductions, diary, meeting minutes, drawings register etc.
  • Interface with Clients/Contractors
  • Keeping Construction Site Health & Safety Inspection & Other Records up to date
  • Upload and download documentation on to company document control system, in accordance with company requirements and Document Control Procedures
  • Comply with all Document Control procedures
  • Ensure that subcontractors, consultants and suppliers comply with the Document Control procedures on the DC system
  • Assist in archiving and recording documentation at project completion
  • Process a backlog of documents and ensure they are updated as required
  • Maintain KPI measures for the performance of Document Control on the project
  • Validate and check all incoming and outgoing documents
  • Prepare reports on workflows, TSq, RFIs and sample submissions
  • Set up new starters on site onto the document control systems
  • First point of contact for any document control requirements on site
  • Perform audits whilst effectively following the standard operating procedures when submitting documents to tight deadlines.

Candidate Requirements:

  • Experience using several document control systems. Aconex is essential.
  • Experience working in the rail and/or civil engineering sector
  • Efficient use of Microsoft Office Packages

Benefits:

  • Up to £40,000 depending on experience
  • Travel expenses paid
  • 26 days annual leave

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Currently working with my client, a leading civil engineering / demolition contractor to recruit for a site administrator. You will be joining the business on a permanent position and be working across several sites all based in Zone 1 / Central London locations. No two days are the same as you will be working on up to 4 projects simultaneously.

You will be the sole site administrator on these sites, be the first point of contact for administration and will be a meticulous multitasker, super organised and have a great attention to detail.

This is a permanent position, paying £24,000 – £27,000 + travel expenses.

You will report to the Lead Site Administrator, who you will also spend 4 weeks training with before taking on your own projects. Once training is complete you will then be left to manage your projects, liaising with the project team too.

Hours are 8am to 5pm. Monday to Friday. No hybrid or remote working available due to the nature of the role requiring travel across several sites. You must be able to commute to several Central London locations.

Candidates must be able to start in January. One month notice will be considered

Responsibilities:

  • Provide administrative support to project team
  • Document management – downloading, uploading and filing documents, drawings and correspondence
  • Book travel and accomodation
  • Diary management, booking meeting rooms and arranging refreshment
  • Point of contact for subcontractors, suppliers and other stakeholders relating to the project
  • Maintain awareness and adherence to health, safety, and environmental regulations
  • Produce reports for management and regulatory purposes
  • Support the Procurement team, with ordering stationery, equipment, material and supplies
  • Organise and manage project-related documentation, permits, and licenses as per company protocols.

Qualifications:

  • Previous experience working on site or in a head office within the construction / infrastructure sector
  • Excellent communication and interpersonal skills
  • Strong organisational skills and attention to detail
  • Proficiency in Microsoft Office Packages, including Word, Excel, and Outlook.

Benefits & Package:

  • £24,000 to 27,000 salary
  • 23 days holiday + bank holiday
  • Paid travel expenses
  • Pension scheme

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

My client is currently recruiting for a team administrator to work on one of their large construction projects in Ireland.

As a team administrator you will provide first hand administrative support to the project team. You will be the first point of contact to the client, sub contractors, labourers coming to site.

Role and responsibilities:

  • Book meetings and refreshments as required
  • Assist with coordinating events for the project and across the business
  • Manage post and correspondence
  • Diary management
  • Collate monthly board packs in a timely manner
  • Collate, review and complete expense claim forms, subsistence payments and other documents for approval
  • Submit expenses (company credit card and staff personal expenses, receipts, mileage claims etc) to the online portal ready for payment

Candidate requirements

  • Previous experience in the construction sector working in head office or on site
  • Experience in an administrative role, supporting a project team
  • A strong track record of proactive diary management.
  • Proficient user of Microsoft Office packages
  • Experience prioritising a range of activities or projects on behalf of an organisational leader.

Remuneration & Benefits

  • £25,000 – £30,000
  • Pension
  • 26+ days annual leave
  • Much more!

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Project Administrator – Glasgow – Permanent

I am currently working closely with a leading civil engineering business, privately and family run business, who operate across the UK and Ireland, to recruit for a Project Administrator to join their business, on a site based in Glasgow.

You must be able to drive and have a valid driving licence.

As a project administrator you will be managing one project and be the main and primary contact for all administration on site. You will work closely with the main construction project team, reporting to the project manager but will also liaise with other sub contractors, clients, suppliers and head office team when required. You will provide admin support but also be supporting with payroll duties too.

This is a permanent role. Candidates will start in Jan / Feb. Candidates on one month notice will be considered.

You must be able to drive and have a valid driving licence.

Main hours are 8am to 5pm however flexible working is available.

Full training available.

Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Assisting the Project Team with charity events
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction sector is beneficial
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems
  • Full driving licence. Access to a car and ability to drive to site daily.

Benefits:

  • £25,000 – £30,000 + travel to site
  • Opportunities to progress and receive on the job training
  • 40 hour week. Typically 8am to 5pm. Flexible working hours.
  • 26 days holiday + Bank Holidays
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Healthcare, Dental Care, Life Assurance, Retail cashback discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Site Administrator / Document Controller

Site Administrator / Document Controller required to join our client, a high profile and large civil engineering business working on a number of high profile projects in Central London.

You will be based on one of their Central London sites that has up to 2 years left on the project. You will act as the sole admin / document control resource for the project and be the first point of contact to the project team on site.

Hours are 8am to 6pm Monday to Friday. Fully site based role with no option of hybrid or remote working.

Aconex document control system is essential.

Candidates will interview before Christmas with the intention to start 2nd January.

Role and Responsibilities:

  • General Office Admin – booking travel and accommodation
  • Day to day management of working documentation including emails, document transmittal notes, inductions, diary, meeting minutes, drawings register etc.
  • Interface with Clients/Contractors
  • Keeping Construction Site Health & Safety Inspection & Other Records up to date
  • Upload and download documentation on to company document control system, in accordance with company requirements and Document Control Procedures
  • Comply with all Document Control procedures
  • Ensure that subcontractors, consultants and suppliers comply with the Document Control procedures on the DC system
  • Assist in archiving and recording documentation at project completion
  • Process a backlog of documents and ensure they are updated as required
  • Maintain KPI measures for the performance of Document Control on the project
  • Validate and check all incoming and outgoing documents
  • Prepare reports on workflows, TSq, RFIs and sample submissions
  • Set up new starters on site onto the document control systems
  • First point of contact for any document control requirements on site
  • Perform audits whilst effectively following the standard operating procedures when submitting documents to tight deadlines.

Candidate Requirements:

  • Experience using several document control systems
  • Experience working in the rail and/or civil engineering sector
  • Efficient use of Microsoft Office Packages

Benefits:

  • Up to £40,000 depending on experience
  • Travel expenses paid
  • 26 days annual leave

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

IT Support Assistant – London – Freelance – January Start
IT Support Assistant required to join an international and multidisciplinary engineering and design consultancy, who are currently working on a number of major projects including HS2 rail and Hinkley Point C Nuclear power Stations. As a business my client, specialises in bridges, highways, ports, rail systems and tunnelling projects and work internationally.
As an IT Support Assistant, you will be based out of their Main Office in Central London, however occasional travel to their various site offices or client offices to support staff there might be required.
You will support the business which consists of around 160 employees in the UK and Australia with all IT Support queries.
This is a freelance position for 3-6 months, however duration of contract is due to be confirmed. Candidates will ideally start in January.
Rate is £12-15ph PAYE or £15-18ph Umbrella depending on experience.
You must have previous experience in engineering / construction to be considered.
As an IT Support Assistant, you will be the first point of contact to resolve issues for the company consisting of Civil Engineers and Administration support staff.
Duties & Responsibilities
  • Provide first line support for IT users across the business
  • Provide diagnosis support and assistance to individual users of desktops, laptops, mobile devices, printers and peripheral equipment
  • Building and imaging new computers for deployment
  • Installation/updating of technical software
  • Aid with new joiner and leaver IT process and provide IT Inductions
  • Assisting with recovery of data
  • Assist with backups, cleaning and re-configuring of returned PCs and laptops
  • Provide support for staff producing presentations, video conferences and telephone conferences
  • Escalate issues or concerns to the IT Manager as necessary
  • Observe and maintain Company Health and Safety Policy across all activities
  • Undertake other reasonable duties as requested by the IT Manager

Candidate Requirements

  • Substantial experience of providing first line, hands on IT support in person, on the phone, using TeamViewer and Teams for Business
  • Fault investigation and diagnosis
  • Basic hardware testing and maintenance
  • Configuration, upgrade and support of software & hardware: desktops, notebooks, printers
  • Using Acronis Imaging Software
  • Amending/setting up file/folder security
  • Working knowledge of Microsoft Teams in a support environment
  • Systems Experience: – Microsoft Office 365, Fortigate VPN & Firewalls, Wireless networking

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Team Administrator – Glasgow – Permanent

I am currently working closely with a leading construction business, privately and family run business, who operate across the UK and Ireland, to recruit for a Team Administrator to join their business, on a site based in Glasgow.

As a team administrator you will be managing one project and be the main and primary contact for all administration on site. You will work closely with the main construction project team, but will also liaise with other sub contractors, clients, suppliers and head office team when required. You will provide admin support but also be supporting with payroll duties too.

This is a permanent role. Candidates will ideally start immediately before the Christmas period, however candidates on notice to start in January will also be considered.

Main hours are 8am to 5pm however flexible working is available.

Full training available.

Role and Responsibilities:

  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Check, manage and report and unmatched invoices
  • Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register
  • Assisting the Project Team with charity events
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction, infrastructure sector is essential
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems

Benefits:

  • £28,000 + travel to site
  • Opportunities to progress and receive on the job training
  • 40 hour week. Typically 8am to 5pm. Flexible working hours.
  • 26 days holiday + Bank Holidays
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Healthcare, Dental Care, Life Assurance, Retail cashback discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

IT Support Assistant – London
IT Support Assistant required to join an international and multidisciplinary engineering and design consultancy, who are currently working on a number of major projects including HS2 rail and Hinkley Point C Nuclear power Stations. As a business my client, specialises in bridges, highways, ports, rail systems and tunnelling projects and work internationally.
As an IT Support Assistant, you will be based out of their Main Office in Central London, however occasional travel to their various site offices or client offices to support staff there might be required.
You will support the business which consists of around 160 employees in the UK and Australia with all IT Support queries.
This is a permanent position paying £25,000 – £30,000 depending on experience.
As an IT Support Assistant, you will be the first point of contact to resolve issues for the company consisting of Civil Engineers and Administration support staff.
Duties & Responsibilities
  • Provide first line support for IT users across the business
  • Provide diagnosis support and assistance to individual users of desktops, laptops, mobile devices, printers and peripheral equipment
  • Building and imaging new computers for deployment
  • Installation/updating of technical software
  • Aid with new joiner and leaver IT process and provide IT Inductions
  • Assisting with recovery of data
  • Assist with backups, cleaning and re-configuring of returned PCs and laptops
  • Provide support for staff producing presentations, video conferences and telephone conferences
  • Escalate issues or concerns to the IT Manager as necessary
  • Observe and maintain Company Health and Safety Policy across all activities
  • Undertake other reasonable duties as requested by the IT Manager

Candidate Requirements

  • Substantial experience of providing first line, hands on IT support in person, on the phone, using TeamViewer and Teams for Business
  • Fault investigation and diagnosis
  • Basic hardware testing and maintenance
  • Configuration, upgrade and support of software & hardware: desktops, notebooks, printers
  • Using Acronis Imaging Software
  • Amending/setting up file/folder security
  • Working knowledge of Microsoft Teams in a support environment
  • Systems Experience: – Microsoft Office 365, Fortigate VPN & Firewalls, Wireless networking

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are currently seeking to recruit a Site Administrator for a 6 month fixed term contract, with scope to go permanent.

You will be joining a family run civil engineering business who are currently working on some of London’s most prestigious construction projects.

As a Site Administrator, you will be the first point of contact for all visitors and clients across a number of projects. You will be on site 5 days a week and work across 2-4 projects in Central London. No day is the same, and you will often spend 2 or 3 days on one larger site and pop across to a couple other sites once a week.

You will report to the Lead Site Administrator, who you will also spend 4 weeks training with before taking on your own projects.

Hours are 8am to 5pm

You must be able to commute to several Central London locations.

Candidate will ideally be able to start, however candidates with a month notice period will also be considered for a January start in the new year!

Responsibilities:

  • Greeting visitors and directing them to the appropriate individuals.
  • Responding to all email inquiries and forwarding them to the relevant individuals.
  • Maintaining a professional and organised reception area, ensuring that it is clean, tidy and welcoming.
  • Booking meeting rooms
  • Arranging travel and accommodation
  • Handling mail and deliveries
  • Assisting with general office tasks, such as photocopying, filing, and data entry.

Qualifications:

  • Previous experience working on site or in a head office within the construction / infrastructure sector
  • Excellent communication and interpersonal skills
  • Strong organisational skills and attention to detail
  • Proficiency in Microsoft Office Packages, including Word, Excel, and Outlook.

Benefits & Package:

  • £26,000 salary
  • 23 days holiday + bank holiday
  • Paid travel expenses
  • Pension scheme

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Document Control – East London – Up to £40,000

Document Controller required to join our client, a high profile and large rail organisation as part of a large rail project based in East London. You will be based on site and be the sole document controller on the project. You will be responsible for You will be responsible for setting up and managing the project document control systems.

Candidates will be able to start ASAP, however one month notice will be considered

Experience on 4Projects is desirable.

Role and Responsibilities:

  • Upload and download documentation on to company document control system, in accordance with company requirements and Document Control Procedures

  • Comply with all Document Control procedures

  • Ensure that subcontractors, consultants and suppliers comply with the Document Control procedures on the DC system

  • Assist in archiving and recording documentation at project completion

  • Process a backlog of documents and ensure they are updated as required

  • Maintain KPI measures for the performance of Document Control on the project

  • Validate and check all incoming and outgoing documents

  • Prepare reports on workflows, TSq, RFIs and sample submissions

  • Set up new starters on site onto the document control systems

  • First point of contact for any document control requirements on site

  • Perform audits whilst effectively following the standard operating procedures when submitting documents to tight deadlines.

  • Candidate Requirements

  • Experience using several document control systems

  • Experience working in the rail sector

  • Efficient use of Microsoft Office Packages

Benefits:

  • Up to £40,000 depending on experience

  • Pension scheme

  • 26 days annual leave

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Project Administrator – Peebles – 12 month FTC

I am currently working closely with a leading civil engineering business to recruit for a Project Administrator to join their team on a 12 month Fixed Term contract.

The role is site based, on a new site starting in Peebles. You will be one of the first working as part of the new project team.

This is a 12 month fixed term contract, paying £26,000. There is scope for the contract to be extended and to progress onto subsequent projects at the end of the contract.

Driving to site would be ideal. Parking is available.

Main hours are 8am to 5pm, however there is flexible working available.

As a project administrator you will report to the Head of Project Support, based in Head Office however you will also work closely with the project team on site.

Training and support will be provided as required.

Role and Responsibilities

  • Act as the main and primary contact for all administration on site
  • Work closely with the main construction project team, but also to liaise with other sub contractors, clients, suppliers and head office team when required.
  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Check, manage and report and unmatched invoices
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register,
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction, infrastructure sector is ideal
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems

Benefits:

  • £26,000 basic salary
  • Opportunities to progress and receive on the job training
  • 40 hour week. Typically 8am to 5pm. Flexible working hours.
  • 26 days holiday + Bank Holidays
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Health care, Dental Care, Life Assurance, Retail cash back discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Project Administrator – Site based – East Lothian – 12 month FTC – £28,000

I am currently working closely with a leading civil engineering business. They are a privately and family run business, who operate across the UK and Ireland. I am currently recruiting for a Project Administrator to join their team on a 12 month Fixed Term contract.

You will be working on a project they have recently been awarded based in East Lothian and will be one of the first on site, working from the beginning of the project.

This is a 12 month fixed term contract, paying £28,000.

Main hours are 8am to 5pm, however there is flexible working available. There is scope for the contract to be extended and to progress onto subsequent projects at the end of the contract.

As a project administrator you will report to the Head of Project Support, based in Head Office. Training and support will be provided as required.

Role and Responsibilities

  • Act as the main and primary contact for all administration on site
  • Work closely with the main construction project team, but also to liaise with other sub contractors, clients, suppliers and head office team when required.
  • Book travel and accommodation as required by the team
  • Book meetings and arrange refreshments
  • Provide weekly payroll submission based on collating data from labour allocation sheets
  • Manage new starters and submit relevant information to the HR team
  • Manage purchased, operated hire, off hires of material as required on site
  • Raise material requisitions as required by the project team on the Coins system
  • Check, manage and report and unmatched invoices
  • Maintaining stationery levels and ordering as required
  • Update Environmental Waste Management register,
  • Maintaining training register with employees competencies and check for out of date, refresher requirements

Candidate Requirements:

  • Previous administration experience in a similar construction, infrastructure sector is ideal
  • Payroll / commercial admin experience is beneficial
  • Proactive work ethic. Willing to assist the team with requirements
  • Organised and efficient
  • Technically efficient and able to use various systems

Benefits:

  • £28,000 basic salary
  • Opportunities to progress and receive on the job training
  • 40 hour week. Typically 8am to 5pm. Flexible working hours.
  • 26 days holiday + Bank Holidays
  • Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Health care, Dental Care, Life Assurance, Retail cash back discounts plans

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Document Control

Document Controller required to join a high profile and large rail organisation as part of a large rail framework. This is a freelance position for 12 months to start ASAP. It is a remote role which requires mostly working from home / remotely, however there will be a need to occasionally visit the Milton Keynes Office.

As a freelancer, you will work 35 hours a week. 9am to 5pm, however flexible working hours are available

Rate is £170 per day umbrella / £125 per day PAYE

Role and Responsibilities

  • Upload and download documentation on to company document control system, in accordance with company requirements and Document Control Procedures
  • Comply with all Document Control procedures
  • Ensure that subcontractors, consultants and suppliers comply with the Document Control procedures on the DC system
  • Assist in archiving and recording documentation at project completion
  • Process a backlog of documents and ensure they are updated as required
  • Maintain KPI measures for the performance of Document Control on the project
  • Set up new starters on site onto the document control systems
  • First point of contact for any document control requirements on site
  • Perform audits whilst effectively following the standard operating procedures when submitting documents to tight deadlines.
  • Perform regular audits on corporate documents, to ensure that all documents are correctly submitted to other departments.

Candidate Requirements

  • Experience using several document control systems
  • Experience working in the rail sector
  • Efficient use of Microsoft Office Packages

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.