Project Administrator – Glasgow – Permanent
I am currently working closely with a leading civil engineering business, who operate across the UK and Ireland, to recruit for a Project Administrator to join their business, to work on a site based in Glasgow. The project has not yet started and is due to start in Jan / Feb 2024. This is an exciting opportunity for someone to join the team from the start of the project.
Interviews will take place in January.
You must be able to drive and have a valid driving licence. You will not be considered if not.
As a project administrator you will be managing one project and be the main and primary contact for all administration on site. You will work closely with the main construction project team, reporting to the project manager but will also liaise with other sub contractors, clients, suppliers and head office team when required. You will provide admin support but also be supporting with payroll duties too.
You will receive one week of training before starting your new role on site.
Main hours are 8am to 5pm however flexible working is available to suit around early/ later starts and finishes. However you must be based on site Monday to Friday and no working from home is available.
Role and Responsibilities:
- Book travel and accommodation as required by the team
- Book meetings and arrange refreshments
- Check, manage and report and unmatched invoices
- Issuing timely reports to the Commercial Team, Project Team and Project Support Lead.
- Maintaining stationery levels and ordering as required
- Update Environmental Waste Management register
- Assisting the Project Team with charity events
- Provide weekly payroll submission based on collating data from labour allocation sheets
- Manage new starters and submit relevant information to the HR team
- Manage purchased, operated hire, off hires of material as required on site
- Raise material requisitions as required by the project team on the Coins system
- Maintaining training register with employees competencies and check for out of date, refresher requirements
Candidate Requirements:
- Previous administration experience in a similar construction sector is beneficial
- Full driving licence. Access to a car and ability to drive to site daily.
- Payroll / commercial admin experience is beneficial
- Proactive work ethic. Willing to assist the team with requirements
- Organised and efficient
- Technically efficient and able to use various systems
Benefits:
- £25,000 – £30,000 + travel to site
- 26 days holiday + Bank Holidays
- Opportunities to progress and receive on the job training
- Flexible working hours – 40 hours a week.
- Benefits you can sing up to: Gym Membership, Holiday trading, Cycle to Work, Health care, Dental Care, Life Assurance, Retail cash back discounts plans
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.